Henry Ford Heritage Association - Image Copyright and Credit
Some of the images used in this site and all the photographs on this page,
are from The Collections of The Henry Ford, Copy and Reuse Restrictions Apply,
Others come from private collections and were donated for use in the site.
Henry Ford Heritage Association - Board of Directors Policies
Up-dated May 5th, 2010
DATE: May 5, 2010 (Approved)
TOPIC: HFHA – Promoting Non-HFHA Materials
BODY: The HFHA is a non-profit organization so it must be careful in advertising, promoting or indorsing any non-HFHA materials. The association may not collect any financial compensation for promoting or advertising any Non-HFHA materials.
Legend – Advertising, promoting or indorsing of non-HFHA materials may not be printed in the HFHA Legend.
Legend Insert – An insert may be included in the Legend newsletter mailing with the following conditions:
1. The individual requesting the insert is a member of the HFHA and has been a member in good standing for 2 years.
2. A copy of the material must be provided at no cost to the association for a review of accuracy.
3. If the material is approved for accuracy and has Board approval then the individual must provide at no cost to the association X number of copies of the insert, no more than one page (8 ½ x 11) double sided, to the association.
The HFHA Board has the right to refuse any request for any reason.
Web Site – See web site policy
DATE: May 5, 2010 (Approved)
TOPIC: Awards Policy – Revised
BODY:
Friend of Ford Award – Any individual or organization who has made a significant contribution which supports the Association’s Mission of “Fostering interest in the life and accomplishments of Henry Ford, and to preserve and interpret the landmarks associated with his life”.
Book Award – Any individual or organization who has written a book relating to the life of Henry Ford or landmarks from his life. (Any book published within the past 2 years would be eligible.)
Article Award - Any individual or organization who has a published articles relating to the life of Henry Ford or landmarks from his life. (Any article published within the past 2 years would be eligible.)
Service Award – To honor any member of the HFHA that has made a significant contribution to the HFHA by volunteering their time or talent.
Deadline – The Awards committee must bring all nominations to the Spring Board meeting, normally held in May, for Board approval. All awards will be given at the annual birthday dinner.
DATE: January 7, 2008 (Amended & Re-approved on 10-7-09)
TOPIC: Sponsored Programs (Spring Trip – Annual Dinner – Fall Trip – Fund Raising)
BODY: To be compliant with our 501 (c) (3) tax status our accountant has recommended that all line items that pertain to our three sponsored programs be removed from the HFHA Budget.
The Association will front any cost associated with these programs & merchandise including
deposits, materials, printing, postage, etc with the understanding that these costs will be incorporated in the program fee or selling price.
Any money raised, over the program cost & any other non-membership income, will be accounted for separately and placed in a “Program Account”. If a deficits accrue, on any of the three sponsored programs or merchandise, the money will be taken out of the “Program Account” and not the general association funds.
At any time the Board of Directors can vote to move any and all funds out of the “Program Account” into the general fund but at no time can any Association funds be moved into the “Program Account” or pay for any sponsored program deficits.
The Treasurer will be responsible to report on the final financial tallies for each program and the balance of the “Program Account” to the Board of Directors.
DATE: September 17, 2007 (Approved)
TOPIC: HFHA President Fund Guidelines
BODY: The President of the Henry Ford Heritage Association will have a line item in the budget. The amount of money allocated in this line item will be approved by the Board of Directors. This money is allocated so that the President can purchase small items without getting special approval from the Board of Directors. These funds are for the purpose of, but not limited to, tokens of appreciation, sympathy, get well and membership growth as the President sees fit. All purchases shall be in accordance with the HFHA By-Laws.
DATE: January 7, 2008 (Approved)
TOPIC: Membership
BODY: All Membership Dues are due and payable by January 1st of each calendar year and expire on December 31st of the same year.
All New Member dues received on or before July 31st will be applied to the current calendar year with all membership rights and privileges. All New Member dues received after July 31st will be applied to the following calendar year and will receive all current remaining calendar year rights and privileges.
All current members not paid on or before July 31st will be removed from the roster, newsletter mailing and membership rights suspended.
If a suspended member renews their membership, membership rights and privileges start immediately upon receipt of dues. Any past newsletters sent out while the member was suspended will be subjected to published fees.
DATE: January 7, 2008 (Approved)
TOPIC: HFHA - Event Refund Policy
BODY: The Program Committee and the Treasurer would like to propose the following guidelines for refunding reservation monies at all HFHA sponsored programs.
We propose that a $10.00 cancellation fee be applied if the Association writes a check back to an individual if the cancellation occurs up to 2 weeks before the event. If the cancellation occurs less than 2 weeks before the event or if the individual(s) fail to attend the event, no refund will be issued.
The statement “All cancellations prior to two weeks before the scheduled event will be subjected to a $10.00 cancellation fee. All cancellations less than two weeks before the event or if the individual(s) fail to attend the event, no refund will be issued.” will be placed on all promotional materials for all HFHA sponsored programs.
The President has the authority to exempt any member or individual from this policy for any reason at any time.
DATE: January 7, 2008 (Approved)
TOPIC: HFHA – Web Site Policy
BODY: The HFHA Web Site may only be used for official Association business and must conform to all HFHA By-Laws. Items that promote the Association such as; membership information and application, upcoming and past sponsored event information, current board members, awards, landmarks, newsletter information and the Henry Ford story shall be posted on the Web Site and be kept current.
The Web Site will also have a list of links to other web sites that are relevant to Henry Ford. All of these links must be approved by the Board of Directors before they can be posted on our Web Site. A statement must be made on all pages that have links that “the HFHA does not endorse any commercial sites” and “Such links are included for informational purposes only”.
Web Sites for Profit – with Board approval, links promoting material for purchase can be placed on the links page. The material being sold must exemplify the ideals set down in the HFHA mission statement. Individuals or corporations requesting a “Web Site for Profit” link must maintain a “Truck” membership level or higher while the link is posted on our site. Any graphics or logos placed on our site shall be provided at no cost to the Association or be easily obtained off the internet.
DATE: January 7. 2008 (Approved)
TOPIC: T-Plex / Piquette Plant Board Representative
BODY: The HFHA holds a permanent seat on the T-Plex Board of Directors. The T-Plex By-Law regarding this issue is as follows:
The Henry Ford Heritage Association will have a permanent seat on the T-Plex board. The Henry Ford Heritage Association board will choose an individual to fill this T-Plex board seat. The Henry Ford Heritage Association board will determine how long its representative will serve independent of any term limits set by T-Plex. The T-Plex board must receive approval from the HFHA Board if it wishes to have this individual replaced.
Requirements for this position are to attend monthly Board meetings and Board Members are expected to be at the plant at least one Saturday a month during the months that the plant is open each year (May – October).
The HFHA Board will appoint (1) individual for a two year term, no term limits apply. The individual must have been a member in good standing with the HFHA for two consecutive years and maintain a membership in good standing with the HFHA for as long as they hold this position. It will be the responsibility of this representative to make a report to HFHA Board at least once a year.
It takes a majority vote of the HFHA Board to approve and remove this appointment.
HENRY FORD HERITAGE ASSOCIATION POLICIES
DATE: May 5, 2008 (Approved)
TOPIC: Board Member Expectations
BODY: The following are the expectations of a HFHA Board Member:
Member in Good Standing: All Board members must maintain their annual membership for as long as they hold a HFHA Board position.
Board Meetings: Board members are expected to attend 3 annual Board meetings; Winter, Spring and in the Fall.
Sponsored Events: Board members should make every effort to attend the 2 annual field trips and the annual Birthday dinner.
Sub-Committee: Each Board member is expected to sit on at least 1 sub-committee.
A Board member can be removed if 3 Officers can agree that the member is not fulfilling the above expectations with the Boards approval. (See Article XIII of the HFHA By-Laws)
DATE: September 15, 2008 (Approved)
TOPIC: Past Presidents
BODY: Inviting past Presidents to be involved with the HFHA in an advisory capacity:
As acknowledgement of our Past Presidents service to the Henry Ford Heritage Association, we would like to invite any Past President to attend Board Meetings in an advisory roll.
Past Presidents will have the ability to comment on issues being addressed by the HFHA Board during regular Board Meetings. The current President will be responsible for notifying Past Presidents of upcoming Board Meeting times and locations.
Past Presidents will not have a vote during regular Board Meetings.
Past Presidents will have no obligation to attend HFHA Board Meetings.
Past Presidents must remain a “Member in Good Standing” to attend HFHA Board Meetings.
DATE: January 5, 2009 (Approved)
TOPIC: Member in Good Standing
BODY:
Members: To be eligible to vote at a General Membership meeting or run for a HFHA Board Position, the Member must be a “Member in Good Standing” by paying his or her membership dues prior to an election or vote.
Board Members: To be eligible to Vote at a General Membership Meeting or Board Meeting, a Board Member must have paid his or her membership dues no later than the Spring Board Meeting of each year.
The Membership Secretary will report at the beginning of each Spring Board Meeting to acknowledge any Board Member not being a “Member in Good Standing”.
If an Elected Board Member attends the Spring Board Meeting and is not a “Member in Good Standing”, that Member cannot Vote and is not included in the count of a quorum. The Board Members voting rights will be suspended until verification of dues receipt.
Board Members must maintain a “Family” membership level or higher to hold a Board Position.
DATE: January 5, 2009 (Approved)
TOPIC: Qualifications for Board Members
BODY:
To be eligible to hold a Board of Directors or an Officers Seat individuals must have been a member in good standing of the Henry Ford Heritage Association for a minimum of two consecutive years prior to election.
Two or more individuals of the same membership may hold individuals Board seats with all voting rights and privileges at Board meetings, although during a general meeting vote or election only one vote per membership.
Board Members must maintain a “Family” membership level or higher to hold a Board Position.
DATE: May 18, 2009 (Approved )
TOPIC: International Membership Mailing Policy
BODY:
Over the last few years the United States Postal Service has required us to fill an ever increasing amount of paperwork in order to send you our newsletters. Despite filling out that paperwork, the United States Postal Service is unwilling to guarantee that it will get to you. Add that to the rising cost of postage and the process is becoming increasingly cost prohibitive!
Our desire is that our International Members receive their newsletters in a timely manner.
After much research the internet and e-mail is our best solution to this problem. We now have the capability to e-mail our newsletters and soon we will be able to offer them to all members on our web site. We would also be able to eliminate the $10.00 postage that we charge to our International Members.
The HFHA will no longer use the United States Postal Service to communicate with our International Member’s.
DATE: January 13, 2010 (Approved)
TOPIC: Field Trip Mailing Policy
BODY:
Currently the association sends a first class mailing to every member for every field trip. The current rate for first class postage is $.44 x 600 members is $264.00 per event. Also we have additional costs to print the invitation. History has shown us that members that live far away rarely attend our two field trips.
The HFHA will only send field trip invitations to members in Michigan, Indiana, Ohio, Illinois, and Wisconsin. The field trip invitation will also be posted on the web site for members outside the above state to know where we are going and be able to print it and mail it in if they want to attend.
